System Operating Procedure (SOP) for Biometric based Attendance System

System Operating Procedure (SOP) for Biometric based Attendance System

Need/ Requirement:-

Client is using Factech Attendance System for Attendance Shifts, Rules, MIS & Reports. Biomax Biometric Machines are used to capture IN/ OUT punch based on Face Id.

SOP:-

Below are the steps to be followed for registering the face IDs of contractual manpower of JAL-FMG in Biometric centralized system:

  1. Manpower details to be added / imported in Factech System based on the contractor-wise manpower data already shared by JAL-FMG with Factech.
  2. Factech System will automatically generate unique 10 digit alpha numeric EMP_CODE if not added while importing.
  3. JAL-FMG will get/ export manpowerdetails with EMP_CODE from Factech Attendance Module in excel sheet.
  4. JAL-FMG will register contractual manpower’s face in Biomax Centralized Attendance System with the EMP_CODE & Name as per the excel sheet in Step-3
  5. Factech will verify/Sync Biomax In/ Out Logs with their system and validate the same after every 50 or 100 records. The attendance report IN/ OUT time should match with that of Biomax.

EMP_CODE details

  • EMP_CODE DETAILS:-
    • EMP_CODE is alpha numeric field and must be unique.
    • EMP_CODE Length: 10 chars
    • 1-2 chars: Function/ Category, 3-5 chars: Contractor/ Agency, 6-10 chars: unique number
    • Proposed Function/Category codification is enclosed below:
    • Sr. No Function/ Category EMP_CODE(2 Chars for Function)
      1 Housekeeping HK
      2 Security SC
      3 Waste Management WM
      4 Horticulture HC
      5 Other OT

       

      • Proposed Contractor/ Agency Codification is enclosed below:
      Sr. No Agency Name EMP_CODE(3 Chars for Agency)
      1 Masterguard Protective Services MPS
      2 Adventure Securitas ADS
      3 Panzer Division Security PDS
      4 SS Security Services SSS
      5 Jupiter Security JPS
      6 SiS Security SIS
      7 Pristine Utilities Pvt. Ltd. PUP
      8 Sai Kirpa Facility Mang. SKF
      9 BVG India Ltd. BVG
      10 DEC Property Management DEC
      11 UIGC Security Service UIG

      RULES FOR RECORDING FULL/ FRACTIONAL ATTENDANCE:-

      If attendance is to be punched 3 times per Shift/ Day:

      Scenario Ist Punch
      time window
      2nd Punch
      time window
      3rd Punch
      time window
      Rule for recording
      “Paid Present (P)”
      #1 P P P 1.0 x P
      #2 P A P 0.50 x P
      #3 P P A A
      #4 A P P 0.50 x P
      #5 A A P A
      #6 A A A A

      If attendance is to be punched 2 times per Shift/ Day:

      Scenario Ist Punch
      time window
      2nd Punch
      time window
      Rule for recording
      “Paid Present (P)”
      #1 P P 1.0 x P
      #2 P A A
      #3 A P A
      #4 A A A

      These rules are as initially proposed by us, but may require suitable modifications based on specificuser inputs.

     

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