Why CMMS for Facility Management?
CMMS (Computerised Maintenance Management System) is an innovative software that helps you streamline and enhance facility maintenance. You can easily schedule the maintenance tasks, share the workflows and automatically notify your team on the upcoming tasks. Be it asset maintenance, facility security, building energy conservation or building store management, CMMS is the Swiss Knife you need. In this blog, we’ll give you a rundown on the very significance of CMMS in facility management. In the next few sections, you’ll be amazed to realise how this breakthrough technology can make your job effortless. Buckle up!
CMMS for Facility Management: Top 5 Benefits
#1 Enhanced Asset Maintenance through CMMS
First and foremost, CMMS takes asset maintenance up a notch. With a centralised database, you can store all you critical asset information like equipment performance details, historical maintenance records, model and location, efficiency ratings etc. in one place. Such a robust information system helps schedule maintenance tasks for the future (predictive maintenance). Furthermore, features like automatic alerts and notifications keep your team abreast of the latest updates in workflow dodging any information asymmetry. Wait, there’s even more! You can leverage CMMS automation to expedite the otherwise manual tasks of ordering parts, shift scheduling, preparing for audits etc. Not only does this provide a cost-efficient alternative but it also saves you time. Moreover, the aforementioned can be even achieved on mobile apps. You can check with your CMMS vendor for a mobile app to make coordination and collaboration possible from anywhere at any time.
#2 Secure Your Building with CMMS in Facility Management
Cyber threats are always around the corner with the rapid adoption of digital services like cloud-based apps for data storage. Does your facility data have a robust safeguarding system? Well, be at ease as CMMS can be a game-changer here as well. The in-built encryption protocols and routine security updates enhance business security and facility resilience. You’ll be able to identify the potential security threats and mitigate the impact through such vigilance. CMMS comes with enhanced user controls to allow data access to only authorised personnel. Using CMMS, you can finally sigh relief as internal misuse and other breaches will be significantly limited.
Related Read: Will our personal data be secure on iSocietyManager?
#3 Ace Vendor Management with CMMS
How many vendors do you have? Be it one, two or multiple vendors, you can nurture positive relations with all of them. Yes, that’s true and possible with CMMS. Vendor management can become a cumbersome task without the aid of CMMS. Task assignment, communication maintenance, order processing etc. sound like the devil of a job. However, you can shift these duties to your software buddy and gain improved transparency of the current work orders and any other backlogs. Be it simple asset maintenance or inventory management, you can communicate with the vendors seamlessly. As you would agree, having the right vendors on board is a game-changer. But how to track their performance? CMMS generates detailed reports on vendor performance and even shares their ratings. This way you can compare the vendors and stay ahead of the curve with the most efficient ones.
#4 Optimise Facility Spaces with CMMS
Research studies suggest that poor space management impairs productivity and burns holes in your pocket. As you might know, one of the prominent aftermaths of COVID-19 has been the rising trend of flexible work. Therefore, optimal space utilisation is imperative in today’s scenario. How should your building go about it? CMMS in facility management has your back. You can track important facility space metrics like occupancy rate, physical space usage patterns, under/over-utilisation percentages etc. This data empowers you to make informed decisions on space re-allocation/redesign. For instance, if the analysis reveals that certain facility areas are underutilised, you can repurpose them for inventory storage worker recreation etc.
Read more: Facility Space Management & Its Importance
#5 Use CMMS in Facility Management to Be Sustainable
Finally, CMMS in facility management helps enhance building sustainability. This software eliminates the need for paper documents for manufacturer manuals, equipment maintenance checklists, and vendor and personnel contact information. You’ll have all the soft copies in one place on CMMS. With the advent of mobile apps, rummaging through files is now ancient as you can access data from anywhere. Furthermore, reporting and analytics help you track building energy consumption, room temperature and humidity and HVAC efficiency. Such proactive monitoring helps you save big bucks on utility bills and reduce your carbon footprint as well.
Know more: Sustainability in Facility Management
In a Nutshell
Summing it up, CMMS is the cornerstone of modern facility management. From simplifying asset maintenance to enhancing building sustainability, CMMS transforms facility management for the better. Organisations are increasingly gravitating towards this digital solution so why should you lag behind? If you have any further queries, comment below. Until next time!
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