Navigating the World of Integrated Facility Management System
Want to improve communication, streamline the operation process, reduce operational costs and utilize the resources effectively? Want a one-stop solution for all these problems? Then here comes a single solution for all these issues, which is an integrated facility management system. It provides a comprehensive way of handling all aspects of facility management.
What is IFM?
Integrated facilities management (IFM) is a complete approach to facilities management (FM). The management of organizational-wide systems and processes is usually centralized under a single outsourced, technologically focused platform.
To better accomplish organizational goals, IFM can boost operational efficiencies, produce savings, and harness program data throughout a company.
This method can:
Simplify Operating Systems
Improved Operational Control of Costs
Enhance Cooperation and General Communication
Improve technology use to take advantage of insightful information.
Simply said, IFM improves organizational agility and helps guide companies towards a more strong strategic basis.
Principal elements of integrated facilities management (IFM)
Facilities Operations and Maintenance:
This element is mostly concerned with daily operations and maintenance of a real estate facility.
Management of Security and Safety:
It entails the application and observation of safety and security policies inside a facility.
Housekeeping and Cleaning:
Tracking and managing facility cleaning and housekeeping tasks falls to this element.
Environment and Landscape:
It concentrates on the upkeep and improvement of the outdoor areas around the buildings of the university.
Technical Provisions:
This encompasses the management of technical infrastructure and systems, together with activities including plumbing, fire protection systems, electrical systems, HVAC (heating, ventilation, and air conditioning) systems, and other technical installations.
Integration of these elements allows facility management services to control and maximize several facets of facility operations. It guarantees compliance, increases the general experience of inhabitants and guests within the facility, lowers expenses, and improves efficiency.
Why Should Any Company Move to an Integrated Facility Management (IFM) System?
Shared data creates more efficiencies, cost savings, and advancement in our linked world regardless of sector or function. With these features, IFM is the best solution in facilities management—that will enable your program to reach these objectives:
Leading Technology in Industries
Customizable, industry-leading technology behind an IFM solution not only simplifies processes across your FM program but also interfaces with your current corporate systems. The IFM technical infrastructure is built on a best-in-class, safe work order management system. Available to clients, contractors, and IFM providers with authorization, it offers enhanced program transparency and records asset history, program activity, spending, and more.
IT, budgeting, procurement, sales, marketing, and others can rapidly and in real-time exploit program data to enhance efficiencies, enable organizational communication, and guide both short- and long-term decisions.
Independent Service Providers (ISPs) Under Trusted Authority
You will need support fast when calamity hits. An IFM solution will provide you access to a national network of licensed, reputable ISPs operating anywhere you run sites. Your IFM solutions supplier will interact with every service provider to maximize processes and control the communication flow, therefore freeing you to concentrate on other vital tasks.
An all-encompassing cost approach
Usually employed in a silo-based manner and charged by the hour, traditional FM service providers also charge trip and emergency callout fees. Rather, IFM employs a total cost approach, in which FM operations are handled holistically and interdependencies between equipment, processes, and people are found to simplify workflows and lower program costs generally.
For service providers, for instance, negotiated pricing—instead of hourly—and service level agreements (SLAs) help to increase coordination across sites, streamline operations, and schedule maintenance more effectively. Real program savings follow from the identification and resolution of operational inefficiencies connected to ad-hoc service provider management.
Modern Data Analytics
Advanced analytics offered by IFM can assist in stopping some emergency events before they start. Effective tracking of specific assets based on model, age, service history, and more will help you to identify problem areas, including how to reduce the demand for emergency repairs by means of predictive and preventative maintenance. Although the two differ greatly, they help your maintenance program go from a largely reactive role to one more strategic.
Improved Economic Control
Knowing your FM numbers will enable the correct IFM supplier to completely transform how you compile your budget. Some may even go above and work directly with you to create a spending plan using past program data, so knowing the budgetary needs of your stores. Following a major incident, they can assist in budgeting and emergency planning.
For instance, the changes in service needs brought about by the coronavirus epidemic typically induced significant and sudden relevance for financial transparency and adaptability.
Inclusive Support
Software by itself cannot provide value to an FM application. Data into action calls for human intelligence, and an IFM solution can provide specialized knowledge.
From a siloed, antiquated approach to an integrated one, facilities teams and top leadership may collaborate more successfully to develop the company. This strategy will have major knock-on consequences throughout your company, producing educated, data-driven decisions prompted by insights from a supplier, who knows your company.
Important factors to keep in mind while selecting an integrated facilities management business
1. Reputable company:
To guarantee the efficient running of your facility, choose a facilities management company with a strong reputation for excellence in knowledge and services.
2. Experience and Skills:
Give organizations with modern technology knowledge and great experience top priority for handling facility issues effectively.
3. Services Range:
Look for a company that saves time and effort by providing a whole spectrum of services catered to the demands of your institution.
4. Adapted Solutions:
Choose a provider that offers customized solutions fit for the particular needs of your institution for maximum efficiency and utility.
5. Verifiable Track Record:
Choose a business with a history of success and happy customers to guarantee dependability and skill in running your facility.
6. Regulatory Compliance:
Make sure the business follows industry norms and laws, therefore reducing legal risks and guaranteeing welfare and safety.
7. Responsiveness and Communication:
Select a company that guarantees excellent problem-solving and teamwork by means of strong communication channels and responsiveness.
8. Affordability:
Make sure the organization offers long-term value in addition to cost-effectiveness to guarantee high-quality service under limited means.
9. Adaptability and Flexibility:
Work with a company that can modify its offerings to fit evolving corporate requirements, therefore promoting long-term cooperation and support.
Factech is a facility management software company that digitizes building operations to enhance efficiency and convenience. Our platform offers an integrated facility management system for preventive, predictive, and prescriptive maintenance, asset performance monitoring, billing, visitor management, and resident communication. Serving the real estate and facility management sectors, Factech aims to simplify operations through technology. Factech provides a comprehensive suite of products for smart facility management systems with the vision to offer an online platform that manages facility operations most conveniently. Contact us.
