5 Common Facility Management Challenges and Their Solutions
More than just maintaining buildings, facility management creates flawless processes that free companies to concentrate on their principal goals. Many businesses have ongoing difficulties requiring extra effort and money. Facility managers run into fresh facility management problems related to sustainability, cybersecurity, operational effectiveness, and beyond every day. Overcoming these obstacles is what drives facility management to be such a vibrant and fulfilling job. With the help of a facility management system, these challenges can be overcome.
Common Facility Management Challenges
Maintenance of Historical Buildings and Assets
There is unavoidable wear and tear on the facility construction and equipment. Although you might have to replace the parts of the facilities at some time, appropriate steps to preserve and stop any damage to old equipment and facilities can assist in preventing any severe damage. Negligence of equipment leads to facilities management problems requiring a significant investment to bring the state of the facility back. Planned maintenance helps facilities stay in better condition and prevent their degradation, therefore improving the quality of living.
Solution with FMS
An FMS helps to apply a strong preventive and predictive maintenance (PM/PdM) program, especially for historical assets. Rather than waiting for problems, it lets facility managers schedule regular inspections and maintenance activities depending on asset age, consumption trends, and past data. Help in better asset management. The system may monitor particular component conditions, provide alarms for important thresholds, and even save past repair and restoration data. An FMS can track adherence to heritage rules and handle specific vendor contracts for preservation work for valuable historical components.
Poor Time Management Resulting From Inadequate Real-Time Data
Highly dynamic facility management requires managers to control many daily operations like team building, attending urgent correspondence, meeting attendance, vendor consulting, customer service, and much more. Generally speaking, these procedures call for controlling staff members of the company. Many problems in facilities management surface in the lack of real-time data. When you do not know where an employee is or how the shift is scheduled, you cannot decide on chores right away. Task planning and prioritizing are impossible.
Solution with FMS
Modern FMS offers real-time access into every facet of facility operations. It combines job assignments, shift schedules, personnel locations (via integrated tracking or mobile check-ins), and other data sources. The FMS dashboard lets managers quickly view who is working on what, where they are, and the progress of continuing projects. Dynamic job distribution and prioritization made possible by this instantaneous data availability, if and when a serious problem develops, the system can find the closest qualified technician.
Budget Limitations and Resource Allocation
The problem of the lack of capital to distribute is among the most urgent difficulties in the responsibility of facilities managers. The accommodation of the twin imperatives of operating cost control and quality service is a continuous conundrum.
Solution with FMS
Strong financial management and resource optimization features abound in an FMS. It offers a thorough understanding of operational expenses, energy usage, and maintenance costs per asset, therefore enabling site managers to spot areas of overspending or inefficiency. Through the analysis of past maintenance data, the system may assist in forecasting future maintenance requirements and related expenses, facilitating more accurate budget planning and smart resource allocation.
Employee and Visitor Experience
Although the literal translation of facilities management is the administration of infrastructure and other physical assets, it includes the development of an appropriate working and living environment for every user of the space. Inadequate facility management not only raises staff turnover but also adds to their discontent.
Solution with FMS
The FMS directly helps to create a safe and comfortable atmosphere by ensuring proactive maintenance and fast resolution of problems, including HVAC failures, lighting problems, or sanitation concerns. With automated tracking and updates, the system may help staff members or guests easily submit repair requests, hence increasing their happiness. Directly affecting well-being and productivity, it helps preserve ideal indoor air quality (IAQ) and temperature.
Sustainable Objectives
The globe is now alert to problems of environmental damage; hence, businesses and workplaces are compelled to apply sustainable ideas. Many of these objectives would be challenging for one without specific knowledge to reach.
Solution with FMS
Driving sustainability projects inside a facility is much aided by an FMS. By using energy management systems, it may monitor and minimize energy consumption among several assets (HVAC, lighting, etc.), thereby pointing out areas for notable energy savings. The system can monitor water use, garbage creation, and even interact with renewable energy sources. An FMS enables facilities to monitor their carbon footprint, report on sustainability measures, and pinpoint areas needing work by including detailed data on resource consumption.
Why Select Factech’s Facility Management System?
By centralizing activities and supplying real-time data, Factech‘s Facility Management System provides a complete answer to typical facility management problems. Especially for historical structures, proactive scheduling and computerized work orders help to simplify maintenance by reducing downtime and increasing asset lifetime. Factech helps maximize budgets and lower running expenses by providing an open view of resource allocation and expenses. Furthermore, its capacity to monitor and control environmental elements directly helps to reach sustainability objectives.
The bottom line
Every company has above-mentioned facilities management issues. Dealing with facility management from a facility manager-centric standpoint will help to address these issues. By enabling staff members to handle problems as they develop, technology can rapidly address most aspects of facility management.
One can help with decision-making by using integrated facilities management software. Factech’s facility management system helps managers to perform operations effectively by facilitating centralized control, real-time monitoring, geofencing, and GPS tracking. Contact us to get a free demo.
FAQs
Q: What typical difficulties do managers of facilities run across?
Maintaining historical assets, inadequate time management resulting from lack of real-time data, budget constraints, guaranteeing good employee/visitor experience, and achieving sustainable goals constitute challenges.
Q: How may historical asset maintenance benefit from a facility management system (FMS)?
Strong preventive/predictive maintenance, component status tracking, warnings for important thresholds, and prior repair data storage made possible by an FMS help to maintain assets.
Q: How does an FMS improve time management for facility managers?
It provides real-time access to staff locations and work progress, therefore enabling dynamic job distribution, quick decision-making, and improved prioritizing.
Q: What role does an FMS play in achieving sustainability goals?
An FMS tracks waste, interacts with renewable energy, controls energy/water consumption, and generates data for carbon footprint reporting, supporting environmental goals.
