In large buildings and businesses, managing multiple facility operations is a very big challenge for the facility manager. Poor maintenance, inefficiency, and improper space utilization are the results of using traditional methods of facility management.  To overcome these challenges, facility managers should implement the facility management software. It offers support to facility managers in planning, executing, and monitoring day-to-day operations for a building or facility.  

Facility management software is a complete package with capabilities to maximize resource use, streamline building operations including maintenance, and re-engineer important activities including construction processes.

Based on results from Future Market Insights, software for facility management now holds a 45% market share in the worldwide facility management market. The importance of this large contribution is seen in the various benefits that such solutions provide over the conventional manual-operated building management system.

In this blog, we discuss the importance of facility management software but before that, let’s understand its features, which help in better maintenance of the facility. 

The Indispensable Features of Facility Management Software

Analysis of HVAC Performance:

Analysis of HVAC performance lets you monitor energy use and make comparisons with like-minded buildings. This data can help you find chances for environmental projects, lower expenses, and improve the general performance of your facility.

Asset Management:

Asset management lets you schedule predictive, reactive, or preventative maintenance depending on the performance of your assets. This not only increases their lifetime but also lessens unplanned downtime, so maintaining the seamless running of your business.

Events and Incident Monitoring:

This tool guarantees your operations remain continuous and promotes improved risk management by allowing you to log and track occurrences or incidents inside your facility. 

Tenant Management:

CAFM tools let you easily handle leases, tenant profiles, and correspondence. It increases tenant satisfaction by centralizing occupant data and automating chores such as maintenance requests and rent collecting.

Reports and Dashboards:

CAFM offers advanced dashboard tools and real-time insight-based reporting. Reports can be saved, published, and shared; schedules exports; and specifies user group access limits.

Maintenance Management:

Maintenance activities can be planned depending on the performance of your assets straight inside the program or at consistent intervals.

Vendor Management:

By aggregating third-party vendor profiles, contracts, and service agreements, CAFM streamlines the handling of them. With flawless cooperation, you can follow project progress, check SLA compliance, and interact straight inside the platform; in short, complete vendor management can be done. 

These are some basic features of the facility management software. 

Also, read how facility management software improves your business. 

Benefits of Employing Facility Management Software

Availability and Remote Control

Accessing important systems and data from anywhere is not only a convenience but also a need in a world getting more linked by the day. Realizing this desire for increased accessibility and remote management depends mostly on cloud-based facilities management software. Providing facility management tools and data on safe remote servers will enable stakeholders to access the required information from anywhere, assuming an internet connection. This gives companies great agility and flexibility as well as real-time facility monitoring and administration from a distance.

Efficiently Regulate Energy Usage

One of the key benefits of facility management systems is improved energy management efficiency and better use of resources. The instrument provides continuous information into different parts—such as HVAC (heating, ventilation, air-conditioning) etc.-spend energy. Good digital solutions enable the control of the energy consumption of these generally uncontrollable consuming components. Scheduling helps you control general energy consumption. 

Financial Effectiveness

Adopting facility management software is like bringing in a paradigm of economic business operations. Initially, it lessens the need for large expenditures in physical infrastructure and related maintenance, therefore cutting capital and running expenses.  Its great dependability and uptime also help to reduce the risk of unanticipated expenses related to system downtimes and faults.

Efficient Space Utilization

If you do not know how you use your space, your company runs the danger of overpaying for it. Here the instrument serves as a ready reckoner. Its specialist space management tools help you to better grasp staff, assets, type of room, and departmental consumption trends. Tracking reserved space, displaying busy areas, and helping managers find empty spots are just three of the space management tools available.

Increased Compliance and Security

Facility management software acts as a stronghold to protect an organization’s sensitive data at a time when data breaches and cyber-attacks are gradually growing. These systems guarantee a safe environment for corporate operations by employing strong security mechanisms regularly upgraded to combat the most recent threats. Apart from strengthened data security, the program helps companies easily follow many legal criteria. It is frequently updated to include the most recent regulatory requirements, therefore freeing companies of the painstaking chore of being current with the always-changing legal scene. This two-edged protection from improved security and compliance shields companies from possible legal consequences and weaknesses.

Why choose Factech’s Kaizen CAFM? 

Kaizen CAFM offers multiple features to manage the facility’s operation efficiently. These features are: 

• IoT/sensors enable real-time energy monitoring, through which consumption patterns are analyzed and maintenance activities are performed upon dust, pressure, and temperature sensor alarms. So, lower energy expenses.

• Digital checklists and time-stamped task photos uploaded for cleaning, housekeeping, and inspection.

• Live dashboards for in-building criteria including air quality, carbon or ammonia content, and uneven temperature levels, and maintenance information including asset health, preventative maintenance status, etc.

• Auto digital work order creation, assignment, and tracking.

• Plans and tracking of inventory

The bottom line

In the corporate environment, facility management software marks a radical change and brings in essential operational efficiencies in the modern scene. Adopting such technology not only helps companies simplify their procedures but also creates a system full of security elements that guarantee sustainability and compliance in their activities. The scalability and cost-effectiveness of these systems remain the highlights since they let companies customize solutions depending on their changing demands without making significant upfront expenses. Take advantage of the Kaizen CAFM and bring efficiency to your facility management. Our software is designed to solve your problems. Our user-friendly software offers multiple features and is customizable according to the size of the building and facility. Contact us to learn more and to get a free demo.