Why is CMMS a Must for Your Facility Team?
Facilities management covers a broad spectrum of duties, including space requirements, equipment and infrastructure maintenance and repairs, and regulatory compliance.
With the ultimate objective of creating a safe and functional environment that maximizes operating efficiency and production, it encompasses both the physical and non-physical components of facilities. Businesses run the danger of suffering large productivity losses from extended downtime if they don’t have a solid plan in place. Organizations can automate facilities and maintenance management, by investing in a CMMS (Computerized Maintenance Management System) solution. This allows for the adoption of strategic plans to monitor and optimize maintenance activities. Let’s examine some of the main benefits that CMMS provides to make efficient maintenance management.
The Future of Facility Management with CMMS Software
Today’s businesses must ensure the operational effectiveness of their facilities by managing them well. However, it’s not just about making the most of the amenities. They must intelligently manage their facilities to maintain accuracy and cost-effectiveness. It appears challenging to handle such matters alone, especially in a conventional manner. They require a system that provides them with everything they require in order to implement the finest facility management practices.
This is why they require Factech’s CMMS software, a digital platform that allows them to manage all of their activities. With the use of paperless technology and a computerized dashboard, CMMS is a tool that assists them in managing all pertinent tasks.
How Can Facility Managers Benefit from CMMS?
To manage all work orders, emails, and spreadsheets in the modern era, facilities managers require CMMS. With the aid of Factech’s CMMS software, they are able to transition from a traditional paper-based system to a modern computerized facility management system that offers better tracking and management, faster response times, fewer shutdowns, longer lifespans for all valuable assets, and optimal internal coordination to maintain maintenance activities in order to stay profitable and productive.
Reduce the Expense of Maintenance
You can monitor how much time and money are being spent on each maintenance request by using a CMMS. With the use of this data, you can identify areas where your team is struggling and modify procedures to increase productivity and reduce costs for your department.
Make Maintenance Decisions Based on Data
You can modify the information gathered in your CMMS to assist you in managing the most important metrics. It is possible to justify capital and labor expenditures, identify when an asset needs to be replaced, and determine the resources required for your maintenance department to function effectively by using data such as total maintenance repairs, hours spent on work orders, average resolution times, and maintenance and inventory costs.
Control the Inventory
Because they lack a systematic method for handling spare parts, many firms have shortages or even exorbitant costs when it comes to maintenance inventory management. All of your inventory items may be readily tracked and managed with a CMMS. You can lower high ordering costs, expand storage space, and lessen inventory shortages by ordering more directly from the system, keeping up with low numbers, and linking inventory to work orders.
Keep Track of Employee Working Hours
Apart from monitoring maintenance expenses, a CMMS enables you to keep tabs on your team’s work hours, compute labor expenses for every task, and provide you with enhanced understanding of your team’s performance. By using this information, you can find any flaws in your procedures and fix them, which will increase productivity.
Save Energy
Depending on building activity and business hours, a good CMMS can switch on and off security, lighting, and HVAC systems. In the long run, this saves you money by providing an effective means of managing the energy consumption and comfort levels of your facilities.
Cut Down on Equipment Downtime
You can make sure your assets are functioning effectively and eventually cut down on unscheduled downtime by keeping a careful eye on preventative maintenance jobs in a CMMS. To assist you in anticipating and planning for the next breakdown, your CMMS will also be able to determine the mean time between failures (MTBF) for each downed asset.
Fulfill Safety and Compliance Requirements
In order to ascertain whether an asset is being maintained appropriately during an audit, a CMMS maintains an exhaustive record of all the maintenance done on every asset or piece of equipment in your facility. Furthermore, it enables you to save important records on every piece of equipment you own, including warranty details, product requirements, safety manuals, and much more. You and your team may readily access this information, which makes it simpler for you to stay up to date with safety and compliance requirements.
Plan and Monitor Activities for Preventive Maintenance
You may consistently maintain your facilities, assets, and equipment by using a CMMS to develop a proactive, structured maintenance plan. Software for preventive maintenance increases productivity and prolongs the life of your equipment.
Simplify Procedures and Enhance Workflows
Requests can be sent to the right technicians or employees using a CMMS, which also provides requesting users with real-time updates. To make sure that no request is overlooked, the system also lets you design an approval procedure that adheres to the line of command within your company. Adding images or videos as attachments to work orders and making checklists for personnel to follow while performing preventive maintenance are two further capabilities that enhance processes.
Boost Communication
By keeping all employees in sync and on the same page, a CMMS facilitates better communication between departments, teams, and even external vendors. Improved communication reduces pointless work and frees up more time for the things that are most important to you and your company.
Maintain a Record of all Past Information
A CMMS is excellent for monitoring all of your maintenance and facilities operations in real time, but it’s also perfect for preserving a thorough record of all of your historical data. The data included in this are related to work order completion rates, maintenance expenses, employee hours, downtime, and other information. This kind of information is useful for facility audits and budget planning in the future.
Also, read about the top benefits of CMMS in facility management.
The bottom line
A CMMS may alter everything for you and your company, offering innumerable advantages including lower expenses and more production.
With Factech maintenance management software, a highly adaptable and user-friendly CMMS solution for both technicians and maintenance managers, you can stay ahead of your maintenance operations.
FAQs
Q.1 In what ways may CMMS lower maintenance expenses?
Tracking labor, inventory, and expenses helps CMMS spot inefficiencies and streamline maintenance practices.
Q.2 How might CMMS help to enhance inventory control?
CMMS links inventory to work orders, helps with prompt restocking, lowers shortages, and lets one track extra parts.
Q.3 What advantages of CMMS exist for safety and equipment downtime?
CMMS preserves data for compliance and safety audits and helps preventative maintenance scheduling to minimize downtime.
Q.4 What’s the advantage of data-driven maintenance decisions with CMMS?
Key indicators offered by CMMS help to support expenditure, pinpoint areas needing asset replacement, and ascertain necessary maintenance tools.
