Real-Time Asset Monitoring and Inventory Management

The first and foremost benefit of digital FM is real-time monitoring and diagnosis. Technicians use digital FM tools to remotely monitor the performance of assets in real-time. This ensures early detection of potential defects or anomalies minimizing major disruptions and downtimes.

Digital FM tools facilitate such predictive maintenance by generating reports from the sensor and IoT data. This is just the beginning! You can analyze asset performance, identify patterns and gain insights into when maintenance is needed. Such insights help technicians to optimize asset lifespan and save costs.

Furthermore, inventory technicians can monitor stock quantities, locations, and usage patterns of materials. As a consequence, your facility enjoys reduced wastage and all-time availability of supplies and parts. These digital tools can automate the reordering process when the stock reaches a certain minimum threshold. Inventory technicians can now kick back for a while as such FM software streamline the entire process.

Streamlined Work Order Management

a) Automatic Work Order Creation-

Technicians use digital FM systems as these often come with pre-designed digital work order templates. They can easily customize these templates to suit specific facility needs. Isn’t it tempting? You can save a lot of time by not creating the work orders from scratch.

Guess what? You have an added advantage. Using these tools, you can automatically assign tasks based on technician availability, skillset, and workload. Priority settings allow urgent or critical issues to receive immediate attention, minimizing response times.

Read More: How to assign Work Order/ Schedules to Team in Kaizen CAFM

b) Real-time Updates and Collaboration-

Most digital FM systems have mobile apps. That means technicians can receive work order updates, instructions, and access asset information on the go. This enables prompt issue resolution and communication. Built-in communication channels, such as chat or messaging features, foster effective collaboration, allowing technicians to seek assistance or share insights easily.

How to use Technician Mobile App

Reporting and Analytics-

a) Easy Data Collection

Using digital FM tools, you can capture data from diverse sources, such as asset sensors, work orders, and maintenance logs. These tools integrate and consolidate the data, providing the technicians with a holistic view of facility operations and performance.

In addition, such tools generate performance metrics and key performance indicators (KPIs) from the captured data. Technicians can track metrics such as asset downtime, maintenance costs, and energy consumption, allowing them to identify areas for improvement and make data-driven decisions.

b) Data-driven Decision Making

And the best part? You can identify trends in historical data and communicate the insights to the technicians. Such predictive analytics algorithms help forecast future maintenance needs, optimizing scheduling and resource allocation.

There’s one more perk of storing historical data. Yes, you’re right. Technicians can heave a sigh of relief during audits and compliance checks. Technicians can generate comprehensive reports and documentation, demonstrating adherence to regulatory requirements and industry standards.

How to perform maintenance or housekeeping activity in Technician App?

Digital Documentation and Sharing

As you may know, digital FM tools provide a centralized repository for documentation. This can include safety guidelines, maintenance procedures and regulations etc. Technicians can access this knowledge base to quickly reference information and troubleshoot issues effectively.

As we discussed in the preceding sections, technicians can share documents among teams without hassle. This ensures that everyone stays abreast of the latest developments. In addition, version control features prevent confusion by maintaining a single source of truth and tracking document revisions. Let’s now hop on to the next benefit.