Why Technicians have Digital FM Tools?
Facility management is rapidly evolving with the adoption of digital FM tools in recent years. These digital tools streamline work orders, empower data-driven decision-making, foster collaboration and enhance overall efficiency.
In this blog, we’ll explore why technicians employ digital FM tools and unravel the compelling benefits that they bring to the field. Let’s get started.
Real-Time Asset Monitoring and Inventory Management
The first and foremost benefit of digital FM is real-time monitoring and diagnosis. Technicians use digital FM tools to remotely monitor the performance of assets in real-time. This ensures early detection of potential defects or anomalies minimizing major disruptions and downtimes.
Digital FM tools facilitate such predictive maintenance by generating reports from the sensor and IoT data. This is just the beginning! You can analyze asset performance, identify patterns and gain insights into when maintenance is needed. Such insights help technicians to optimize asset lifespan and save costs.
Furthermore, inventory technicians can monitor stock quantities, locations, and usage patterns of materials. As a consequence, your facility enjoys reduced wastage and all-time availability of supplies and parts. These digital tools can automate the reordering process when the stock reaches a certain minimum threshold. Inventory technicians can now kick back for a while as such FM software streamline the entire process.
Streamlined Work Order Management
a) Automatic Work Order Creation-
Technicians use digital FM systems as these often come with pre-designed digital work order templates. They can easily customize these templates to suit specific facility needs. Isn’t it tempting? You can save a lot of time by not creating the work orders from scratch.
Guess what? You have an added advantage. Using these tools, you can automatically assign tasks based on technician availability, skillset, and workload. Priority settings allow urgent or critical issues to receive immediate attention, minimizing response times.
b) Real-time Updates and Collaboration-
Most digital FM systems have mobile apps. That means technicians can receive work order updates, instructions, and access asset information on the go. This enables prompt issue resolution and communication. Built-in communication channels, such as chat or messaging features, foster effective collaboration, allowing technicians to seek assistance or share insights easily.
Reporting and Analytics-
a) Easy Data Collection
Using digital FM tools, you can capture data from diverse sources, such as asset sensors, work orders, and maintenance logs. These tools integrate and consolidate the data, providing the technicians with a holistic view of facility operations and performance.
In addition, such tools generate performance metrics and key performance indicators (KPIs) from the captured data. Technicians can track metrics such as asset downtime, maintenance costs, and energy consumption, allowing them to identify areas for improvement and make data-driven decisions.
b) Data-driven Decision Making
And the best part? You can identify trends in historical data and communicate the insights to the technicians. Such predictive analytics algorithms help forecast future maintenance needs, optimizing scheduling and resource allocation.
There’s one more perk of storing historical data. Yes, you’re right. Technicians can heave a sigh of relief during audits and compliance checks. Technicians can generate comprehensive reports and documentation, demonstrating adherence to regulatory requirements and industry standards.
Digital Documentation and Sharing
As you may know, digital FM tools provide a centralized repository for documentation. This can include safety guidelines, maintenance procedures and regulations etc. Technicians can access this knowledge base to quickly reference information and troubleshoot issues effectively.
As we discussed in the preceding sections, technicians can share documents among teams without hassle. This ensures that everyone stays abreast of the latest developments. In addition, version control features prevent confusion by maintaining a single source of truth and tracking document revisions. Let’s now hop on to the next benefit.
Safety of Technicians
Technicians also advocate digital facility management tools as these send safety alerts and notifications. Moreover, technicians can access digital safety procedures and training materials through FM tools. This ensures that they have up-to-date information on safety protocols, reducing the likelihood of accidents or incidents and promoting a safer work environment.
Through the integration of IoT-enabled sensors, digital FM tools can gather real-time data on asset conditions, such as temperature, humidity, vibration, and energy consumption. This data allows technicians to implement condition-based maintenance strategies, focusing their efforts and resources on assets that require immediate attention, thus reducing unnecessary maintenance and optimizing asset performance.
Automation and Smart Building Integration
Finally, you can integrate the CAFM tools with smart building systems. You can analyze energy usage patterns, identify inefficiencies, and recommend energy-saving measures to the technicians. By automating energy management processes, technicians can reduce energy costs and improve sustainability.
Wrapping it up
In a nutshell, digital FM tools have become indispensable for technicians in modern facility management. In this blog, we explored the wide spectrum of benefits. By harnessing the power of data analysis and reporting, technicians can make informed decisions and optimize maintenance strategies. The seamless communication and collaboration capabilities of CAFM tools enhance teamwork and facilitate prompt issue resolution.
Embracing digital FM tools empowers technicians to excel in their roles and deliver exceptional facility management services.