SaaS for Facility Management: Top 10 Benefits
In this digital age, we bet you’ve heard about SaaS (Software as a Service). Has the thought of adopting a SaaS model for facility management ever struck you? It offers a dynamic approach to enhancing facility operations. How, exactly? In this blog, we’ll let you know how SaaS for facility management has become an indispensable tool for business success.
This cloud-based solution upgrades the way of FM through cost-efficiency, security, space optimization, scalability and many other benefits. Let’s get started!
What is SaaS in Facility Management?
In the software as a service (SaaS) model, you license the software on a subscription basis and it is centrally hosted. Other commonly used terminologies for SaaS are on-demand software, web-based software, or web-hosted software. Now, let’s understand its significance in facility management.
Be it complaint requests, team workflows, maintenance schedules, equipment performance or tenant data, you can access them all from anywhere and at any time. SaaS gives you a gamut of features and applications for facility management (security, HVAC maintenance, reporting and analytics, space optimization etc.) in a single package. Such accessibility enables remote and real-time monitoring.
Moreover, you don’t have to invest huge amounts in acquiring the software licence upfront as unlike any traditional software, SaaS gives you the advantage of a subscription-based model. You use, you pay and you save costs. Wait there’s more! What if your business expands? No worries, SaaS flaunts scalability as well. Based on your service provider, you can be assured of being up-to-date with the latest software updates.
Ten Benefits of Using SaaS for Facility Management
#1 Save Costs with Pay-as-You-Go
Traditional software demands substantial investments in hardware and software. However, SaaS solutions give you the respite! You don’t need any unique hardware as it’s cloud-based. Moreover, it offers a subscription-based model. How does this help? Well, you just have to pay for the service you use and dodge any upfront heavy investments.
You can even adjust the subscription charges as per your facility needs- scaling up or down shouldn’t be a problem! Updates, server maintenance and all such necessary operational tasks are handled by your SaaS provider making the entire architecture cost-efficient for you.
#2 Manage from Anywhere, Anytime
Another pre-eminent advantage is accessibility and mobility. As aforesaid, SaaS is cloud-based, therefore, you can access it from anywhere with an internet connection.
Such flexibility allows you to monitor your building in real time, regardless of geographical boundaries and time zones. The ability to respond swiftly gives you a competitive advantage and SaaS does nothing but strengthen your footing through on-the-go management.
#3 Collaborate Better with SaaS for FM
Facility management is a cumbersome job, isn’t it? There are multiple stakeholders- your maintenance team, contractors, IT people, and occupants/employees among others. What if we tell you that you guys can effectively communicate through a centralized platform?
SaaS for facility management offers shared calendars, document-sharing features, chatboxes etc. to create a centralized platform where you can easily collaborate and coordinate the facility operations. Yes, that’s right! No more lengthy phone calls or emails. These collaborative tools help you ensure that your team has access to the maintenance manuals, work updates and safety procedures at all times. Moreover, the progress is all time visible to the occupants and other stakeholders.
#4 Be data-driven with SaaS
Analytics and reporting tools help you make sense of the enormous data that you collect through the sensors. Be it energy usage, space planning, occupancy, water consumption, equipment performance etc., you can draw significant insights to enhance decision-making. For instance, you can analyze asset maintenance data to craft proactive maintenance scheduling plans.
#5 Secure Your Data
All your data is under the safeguard of stringent security protocols and encryption. You can check in with your SaaS provider to know more about the authentication and encryption protocols of their solution. Data security also includes features of disaster recovery. We’ve touched on that aspect in the succeeding section.
#6 Back it Up Like Never Before
SaaS for facility management takes data protection to the next level. You can now avail of automatic and continuous backup options. With such a facility, you can keep data loss through human errors, hardware failures or other disasters at bay.
There’s more to the recovery option. You can check with your SaaS provider if they provide the backup in geographically diverse data centres. This level of data resilience is challenging and costly to replicate with traditional on-premises systems.
#7 Adapt to Your Growing Facility Needs
Scalability is yet another benefit of using SaaS for facility management. SaaS allows you to adjust in response to your facility’s evolving needs. This eliminates the need for costly and time-consuming software upgrades or installations, ensuring that your facility management software remains aligned with your changing demands.
#8 Customize SaaS as You Like
SaaS overcomes traditional software’s rigidity. With customizable workflow templates, modules and reporting dashboards, you can configure the FM software to suit your facility requirements. Yes, that’s right! You don’t have to assemble your team of developers for extensive coding anymore.
#9 Avail Multitude of FM Features
This is perhaps the most imperative benefit so far! Using SaaS for facility Management gives you access to a gamut of tools for streamlining the facility maintenance. Space optimization, asset tracking, maintenance scheduling, asset inventory management, energy usage monitoring etc. are a few examples.
Furthermore, SaaS solutions also feature robust analytics tools that help you spot patterns in consumption, occupancy rates, asset performance etc. Let’s move on to the next benefit.
Read more: Surya maintenance take Factech SaaS based Recurring Billing Solution
#10 Sustainability
Last but not least, SaaS for facility management can also help strengthen your sustainability efforts. It helps you optimize energy usage, reduce waste generation and bolster other such green initiatives. You can analyze real-time data on occupancy, lighting, water consumption etc. and identify rooms for improvement.
Wrapping It Up
In essence, SaaS-based facility management solutions offer numerous benefits. Cost efficiency, scalability, data security etc. are some of them. Businesses are increasingly adopting such types of FM software to foster better-managed and more sustainable facilities. If you have any queries, feel free to drop a line!
Contact us for a free demo of how our expertise can help you achieve your business goals to the best.
