The room and tools that an organization has are important for everything, from a small office to a huge factory. Here, two important ideas come into play: building management and upkeep maintenance management. Even though they work together, they each do different things to make sure a building runs smoothly and safely.
The Hands-On Approach to Maintenance Management
The practical jobs of keeping a building’s physical assets in good shape are what maintenance management is all about. Among these are:
Preventive maintenance:
It includes scheduling regular checks, cleaning, and lubricant to keep equipment from breaking down.
It is important for any business to keep their buildings and equipment in good shape. Downtime can damage processes, cost money, and even put people’s safety at risk. This is where management of upkeep and repair comes in. Upkeep is a piece of software that is meant to make maintenance easier in general, with a focus on preventative maintenance.
What does “Maintenance and Repair Management” mean?
The cloud-based CMMS (Computerized repair Management System) Upkeep helps you keep track of every part of your repair business. It provides an easy-to-use tool for
Creating and managing work orders: Plan preventive maintenance tasks, keep track of reactive maintenance requests, and assign them to technicians.
Inventory control: Keep a digital inventory of spare parts and supplies to make sure you have what you need to fix things.
Asset tracking: Keep track of equipment details, maintenance history, and warranties to make smart decisions.
Mobile accessibility: Use the Upkeep mobile app to access and manage work orders, view asset information, and work with technicians.
Reporting and analytics: Learn about maintenance costs, equipment performance, and find ways to make things better.
Preventive maintenance is a proactive method that helps keep equipment from breaking down before they do. By setting up and managing preventive maintenance jobs in Upkeep, you can:
Reduce downtime: Find potential problems early and fix them before they become big breakdowns.
Extend equipment lifespan:Regular maintenance helps your equipment work well and last longer.
Improve safety: You can make the workplace safer by addressing possible safety risks before they happen.
Lower maintenance costs: Preventive maintenance is usually less expensive than fixing things that break down when you least expect it.
Preventive repair programs are easier to set up when things are maintained. You can easily set up tasks to be done over and over again based on what the manufacturer suggests or data from real equipment use. Upkeep also sends notifications and reminders to make sure that preventive maintenance jobs are done on time.
Pros of Maintenance for Preventive Care
Maintenance has a number of benefits for businesses that put preventative maintenance first:
Better efficiency:streamlined processes and mobile access save time and resources.
Better communication: real-time updates and tools for working together keep everyone up to date.
Data-driven decision making: Learn how to make maintenance plans and resource allocation more effective.
Reduced paperwork: Get rid of paperwork orders and keep better records.
Upkeep is a useful tool for any business that wants to organize its maintenance work and put preventative maintenance first. Upkeep helps make sure equipment works well, cuts down on downtime, and saves money in the long run by making maintenance chores easier to manage and keep track of.
Corrective maintenance:
Corrective maintenance is a type of maintenance that is done after a problem has already happened. This could be anything from a sudden breakdown of tools to a light fixture that doesn’t work right. Fixing something that is broken is meant to get it back up and running as quickly as possible so that there is less downtime and less lost production.
The CMMS from Upkeep is an important part of corrective repair. How to do it:
Finding Out What Repairs Are Needed: Upkeep can help find out what repairs are needed by using automatic alerts based on sensor data or by doing regular preventative maintenance checks.
Streamlining Repairs: The system helps make and keep track of work orders for fixing things, making sure that workers have the information and parts they need to do the job quickly.
Cost Tracking:Upkeep lets you keep track of the prices of corrective maintenance, which helps you figure out where preventative maintenance might be useful to cut down on breakdowns in the future.
A work order is basically a thorough list of steps for doing a certain maintenance job. It lists the piece of machinery or area that needs work, the issue that was found, and the steps that need to be taken to fix or maintain it. Work orders used to be written on paper, which was inefficient and caused data loss. Upkeep steps in and offers a digital way to efficiently handle work orders.
What Maintenance Does for Work Order Management
Upkeep makes making work orders easier by giving you tools that are simple to use. You can make work orders for either reactive maintenance (fixing things when they break) or preventative maintenance (planning regular maintenance). Technicians can view work orders on their phones, so paper copies aren’t needed. Maintenance also helps with:
Prioritization: Give work orders different levels of importance to make sure that the most important ones get done first. Technician Assignment: Give work orders to techs who have the right skills and experience. Task Completion: Keep track of workers’ progress as they finish tasks and make changes to work orders. Inventory Management: Make sure you have all the supplies you need by combining parts management, inventory management, and work orders.
When you use Upkeep’s work order tracking tools, you can expect:
Streamlined processes save time and resources, which leads to more efficiency. Better Communication: Teams can work together better when they can talk about work orders in a clear way. Less Downtime: Less downtime is caused by faster responses to machine problems. Cost savings: Use data-driven ideas to get the most out of your maintenance spending. Increased Asset Lifespan: Preventive repair makes equipment last longer and costs less to replace.
Inventory management:
Without the right parts, no repair job is complete. The inventory management tools in Upkeep make sure you always have the right tools on hand to keep things running smoothly. How to do it:
Centralized Inventory Tracking: Keep a good eye on all of your MRO (maintenance, repair, and operations) stock, which includes everything from cleaning supplies to extra parts. Keep an eye on the stock level so that you don’t run out of items, which could cause fixes to be delayed. Upkeep can even send automatic reorder alerts when materials run out. Part Association: Connect certain parts to certain pieces of tools to make sure that technicians have the right parts for the job.
Software for managing upkeep and repairs can make these tasks easier. Technicians can use apps on their phones to send in work orders, get repair manuals, and keep track of how often parts are used. This makes communication better, cuts down on downtime, and lowers the cost of upkeep.
The Big Picture of Facility Management
Facility management is a more general term for everything that keeps a building running. It includes control of routine maintenance tasks, but it goes further by adding strategic planning and oversight. This is what property management means:
Space management is the process of making the best use of a building’s space to meet the needs of its occupants.
Security is the process of keeping people, property, and assets safe.
Sustainability is the process of minimizing a building’s impact on the environment by using less energy and reducing waste.
Compliance is the process of making sure the building follows all safety and regulatory rules.
Budgeting is the process of allocating resources wisely for repairs, operations, and future improvements.
Facility managers are in charge of making sure that all the different parts of a building work together smoothly. They work with people from different areas, like maintenance crews and IT experts, to make the workplace safe, comfortable, and productive.
“The Link Between Maintenance and Facility Management”
Maintenance management is concerned with the “how” of keeping things going. Facility management, on the other hand, thinks about the “why” and “what if.” Upkeep data helps facility managers make choices like how much to spend on new equipment or when to do preventative upkeep to avoid expensive repairs. On the other hand, strategies for facility management lead maintenance methods. For example, a focus on sustainability could lead to the creation of preventive maintenance plans that make equipment last longer and use less energy.
Maintenance management and building management go hand-in-hand, in a way. Maintenance makes sure that each part works well, but facility management looks at the whole building as a whole and makes sure that it works like a well-oiled machine.
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Asset tracking: Keep track of equipment details, maintenance history, and warranties to make smart decisions.
